When you hire someone, remember they have to start a training process that requires money and time. Investing in the wrong candidate can waste resources and decrease your business' productivity.
Another thing to consider when building a team is your employees' motivation. Willing to chase their dream career, change the working environment or find new ways to improve their life quality, more and more people choose to leave their jobs, so keeping your employees motivated is vital for your business. An HR department can manage the benefits your company offers to employees, such as health insurance, paid holidays and vacations or flexible hours of work, helping to keep on track with employee retention.
Virtual assistance is the best choice for a productivity boost because it is cost-effective. Working remotely, a virtual assistant can operate your company's databases and complete various tasks. For an improved HR system, you can hire a specially trained VA to manage your company's recruitment processes by handling administrative and HR duties.
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Here are some tasks a virtual assistant can fulfill:
Team management
Your team is your company's engine, and having someone who knows and understands your team's needs when dealing with overscheduling is essential for a productive work environment.
Being a business owner may feel overwhelming because you have to manage numerous tasks, such as finding new ways to develop and innovate products or services, managing finances, handling marketing companies and keeping your team motivated.
Willing to accomplish daily duties on time can distract you from the importance of choosing the right people for your team. Sooner or later, you will have to add recruitment processes to your daily list, and if you want to avoid potential management issues, you can hire a virtual assistant. They can complete multiple tasks related to HR and employee retention, such as providing information about work schedules, teamwork projects, benefits, and training sessions.
Besides all the organizational tasks, a VA can create a healthy work environment that keeps the employees motivated every day, helps them focus on the company's goals and boosts productivity. CV's screening
Screening CVs for finding top talent is a time-consuming process. As a business owner, you don't have enough time to analyze and review all the CVs your company receives, so you may consider hiring a virtual assistant to help you deal with recruitment processes.
Using their experience and further knowledge, a trustworthy virtual assistant knows how to identify the most suitable employees for your business. All you have to do is provide your VA with a list of candidates' essential qualities and skills and let them use their magic. Here are some tasks that a virtual assistant can complete:
- Managing and updating candidates' database;
- Setting appointments and interviews;
- Preparing and editing CVs
- Posting job ads
Interviews and job ads management
Interviewing and posting job ads are essential logistical aspects for your employee selection. For example, posting job ads in the proper channels is vital for a qualitative recruitment process. Choosing the right platform for your job ads eases the selection process and allows your company to identify the right people for the job. Before posting the ad, a virtual assistant can write an engaging description to promote the job position and present its advantages.
Another important step of the recruitment process is setting up interviews. Finding a date and a time that fit both the candidate and the interviewer's timetable may consume more time than you expect, and the last thing you need is losing hours with scheduling interviews. There is good news: you can hire a virtual assistant to manage interviews and meetings. They can call the candidates, send emails to inform them about the selection and keep in touch during recruitment.
Paperwork
After interviews, the candidates enter a new stage of the hiring process, the informative one. Whether they have previous experience or work for the first time, new employees need to get used to the company's requirements and fill out numerous paperwork, such as contracts or GDPR forms.
Paperwork is another time-consuming task, and a virtual assistant can save you a lot of time. After the interview, they will call the candidates and discuss the job's details. A VA will ensure that the employee understands all the information and sends them the contract and other necessary documents required by employment laws.
Some jobs require references, additional tests, or language exams to ensure that the company makes the best choice for its purposes. For example, if you need to contact a candidate's previous employer or a college teacher who can provide relevant information about their skills, a virtual assistant can do this too.
Training, workshops and development
After entering a new company, the most important part is the skills development process. Training sessions and workshops help employees understand how the production process works while finding out about the company's values and goals. Coordinating these activities may be challenging because they can become a logistical nightmare.
If organizing and administering employee training doesn't seem to fit well on your to-do list, a virtual assistant can provide the help you need. They can deal with all logistical aspects, finding specialized trainers, setting up workshops or training sessions, helping your employees develop new skills and boosting the company's productivity.
Databases management
Some great tools for improving your recruitment process are recruitment software and databases that help you collect, sort and highlight information about potential employees. You can use them to screen CVs and post job ads. Although the software is easier to use than spreadsheets, dealing with an extensive database of applicants can consume your time.
To avoid working extra hours, you can choose to pass database management to your virtual assistant. They have the necessary time to analyze the recruitment software, manage the databases and provide you with lists of suitable candidates whenever you need it.
Hiring new people can be a lengthy process, and hiring a virtual assistant can save you a lot of time, offer the support you need, and increase your company's productivity.
