1Prepare the meeting plan and schedule
Creating a specific meeting plan and schedule will help attendees know what will happen when the meeting, and then they will have a better preparation of the content to present their ideas to the participants. leaders.

If you are a host (host), make sure the meeting is safe, learn online meeting platforms to make the most suitable choice for your company's meeting. This is also an opportunity for leaders to demonstrate their management skills, ability to listen and communicate with employees in meetings more effectively.

Prepare meeting plans and schedules

2 Check equipment, network connection before meeting
Don't wait until a few minutes before the meeting to log in, you need to check the devices about 10-15 minutes before. Such as:

On the phone:

Internet connection is strong enough.
No interference by other applications while in the meeting.
Do not turn on too many applications, which can easily overload the device and automatically exit the online meeting application.
Prepare additional devices such as headphones in case the sound on the phone is too low.
On laptops:

Internet connection is strong enough.
Make sure the camera is active (or not covered) if the meeting needs to take pictures.
Make sure the speakers/headphones work.
Make sure the microphone is working.
Check the equipment before entering the meeting
3 Choose a quiet place, suitable for meeting and working
You should choose a quiet place to participate in meetings and work, because being in a quiet place makes it easier for you to focus and follow the meeting, and at the same time, you can comfortably present your opinions and views. me.

If in a place that is too noisy, the noise will make it impossible for you to focus on the meeting, not only that, but they also affect the meeting participants because the surrounding sound will be absorbed, causing interference.

Choose a quiet, suitable place to meet

4Make sure to be on time
Because of the distance, it is very important to be present for the online meeting on time, because if you join the meeting late, you will miss some important information that needs to be tracked, as well as affecting the meeting. affect everyone's meeting time.

Being on time not only helps the meeting go quickly and smoothly, but also helps you make a good impression on your superiors and colleagues, showing you are a person of principle.

Besides, you should also adhere to working hours, regularly check messages for timely feedback, to avoid affecting the team's work progress!

Make sure to be on time for meetings

5Control speaking time, prioritize important content when meeting
You should control your speaking time reasonably and prioritize important content, avoiding long ramblings that make everyone in the meeting become bored. Therefore, each person should only talk about what is relevant to the meeting and make sure to still convey enough content after each meeting.

This helps you become a professional at work, practice your ability to present more concise, concise and attractive.

Control your speaking time, prioritize what's important

6Do not voluntarily leave/enter the meeting
You should always follow the meeting content and always directly participate in the meeting, avoiding the case of voluntarily leaving the meeting because this will make you not follow enough meeting information, disturbing many other people.

For example, when your video image is lost or interrupted many times on the screen, people will feel disrespected in the meeting, and have a bad impression of your professionalism.

A tip for you when meeting online is not to turn on too many tasks for the device, avoid overloading the machine, hang and exit your meeting application yourself!

Do not voluntarily leave/enter the meeting

7 Do not do private work during meetings
To ensure the most accurate and smooth capture of information about the handling of contracts and services with customers as planned, during the meeting, you should not do personal work, but must prioritize the ongoing meeting. out.

Full focus on the meeting not only helps you understand the content of the meeting, but also shows your enthusiasm and enthusiasm for the job.

Do not do private work during meetings

8 Say your name before you speak
To be able to manage internal information, exchange data and share information easily, enhance interaction between individuals and departments in the company, when expressing your opinion, you should state your name first. tell people to pay attention and remember better.

In addition, saying your name before speaking is an act of professionalism and adaptability when working online. A small note for you is to pay attention to turn on the microphone before speaking!

Say your name before you speak
Examlpe: ionia.com.vn/6-cach-lua-chon-may-loc-nuoc-ion-kiem-tot-nhat

9Turn off the microphone when you don't need to talk
Online meetings are easy to deploy on a large scale, support content sharing and can be used by anyone anytime, anywhere, so you should turn off the microphone when you don't need to talk and monitor the meeting throughout to avoid influence everyone in the meeting.

If you leave your microphone running when it's not needed, the background noises around you will annoy other participants.