1. January 31st
Deliver Employee W-2s and 1099s
The filing deadline for taxes may not be until April 15, but employees — both salaried and contracted — must receive their tax forms by the end of January. It’s important not to miss this deadline. Employees are waiting on these documents to file their taxes, and failing to deliver the proper documents on time might lead to fines or penalties. It’s wise to give yourself plenty of time, so the IRS recommends employers be preparing the forms before the due date. Getting ahead of schedule allows extra time in case any errors rise.
Need some assistance for preparing the proper documents? The IRS has plenty of resources to help.
2. February 28
File 1094s and 1095s
For businesses required to offer health insurance, the end of February is the deadline for filing the necessary paperwork. Whether you file 1094 or 1095 depends on the size of your business, but businesses must report on how many employees are eligible for health insurance, and how it’s provided. These documents go to both the IRS and eligible employees — whether they participate or not — and detail the following:
- What coverage is offered
- The cost of coverage available
- When the coverage became available to enroll
Not sure if that’s you? The IRS has guidelines on who has to file and how.
3. March 2
OSHA Workplace Injuries Report
Workplace safety is critical, and OSHA wants to make sure all employers take it seriously. Any business with more than 10 employees must report any employee injuries or illnesses that require more than basic first aid and are sustained on the job by March 2, 2020. OSHA 300A can be filed online, and it is HIPAA compliant.
4. March 16
Equal Employment Opportunity Reports
The EEOC requires employers to submit a survey that reports on race, ethnicity, gender, and job categories of individuals on staff. The EEOC uses this data to monitor several things, like civil rights, affirmative action laws, and analyzing employment patterns across industries.
5. July 31
Patient-Centered Outcomes Research Initiative Fee
Some organizations are responsible for reporting on and paying a PCORI fee. A division of the Affordable Care Act, the PCORI fee goes to a trust fund that pays for research and helps individuals, employers, policy-makers, and medical professionals make informed decisions about medicine and health care. Organizations required to pay the fee are those who provide specific health insurance policies.
6. October 14
Medicare Notice of Credibility
If your organization includes coverage for prescription drugs for those enrolled in Medicare, the Centers of Medicare and Medicaid require you to provide written notice of credibility to employees who have coverage. Documents must be delivered before the enrollment period, but if your company doesn’t offer prescription drug coverage, notice is not required.
