- Design a robust agenda with clear objectives, clear expectations of outcomes and how to achieve them. Consider developing and validating your overall approach before the meeting by using asynchronized collaboration technology.
- Account for appropriate duration, breaks and overall time considering time zones constraints for all participants. If needed, consider breaking your meeting into 3 to 4 hours chunks. Keep the meeting on track.
- Plan when and how to best create participation, engagement and social interactions from all participants throughout your meeting. GoWall is a perfect tool for this, take a look at its capabilities. It is an intuitive digital note wall that enables participants to share comments simultaneously and when the meeting’s over, notes can be exported instantly for distribution and analysis.
- Understand how to best use various meeting collaboration technologies to ensure that everyone can see all material at all time, all outcomes get captured, that everyone can hear everyone, speak as desired, and stay engaged throughout.
- Keep the momentum going past the meeting. The faster you can send meeting notes to participants, sponsors, customers… and can act on the decisions, next steps and actions from your meeting, the stronger your momentum will be.
If you are organizing a F2F or virtual meeting and uncertain about how to best achieve your outcomes, contact me at www.themeetingandworkshopgroup.com
