HR department is tasked with the critical responsibility of information management. Workers trust that their personal and private information will be kept secured at all times by their HR team. Therefore, extra steps must be followed by HR professionals in living up to such expectations of security and privacy. With the adverse development of technology, we see smartphones, wireless technology and tablets and when we hear of the term information management; our thinking is about a high-tech, computerized security. While this is important, HR department should not neglect low-techs through which the confidentiality of their employees could be breached in a typical workday. Every department of HR must endeavor to have its own copiers, filing cabinets, fax machines, printers, and shredders. For every business, a digital copier is one, which cannot be negotiated. Analog copiers have failed to keep up with the pace of the current business needs; this has made many business owners go for the digital copier. The key reason behind is because of the productivity and quality.
Employees and business owners cannot deny the fact that most times they cannot do without the digital copier for a single day. Nevertheless, choosing the digital copier that will be right for your business can be a daunting task. Many things will be dependent on such choice. Some of the most critical step lies in knowing the key features and differences between each choice. So let us review the key feature that every Human Resource Department must consider if they decide on getting a new copier for their staffs
Print Speed: When compared with older models that stopped after printing 30 pages per minutes (ppm), modern digital has the tendency of from 22 ppm on the low end to 100 ppm for deluxe models. Modern printers and duplicator ppm speeds are similar in this regard. These modern copiers now come with an improved speed and a reduced warm-up requirement.
Print Volume: The print volume will be dependent on different factors such as the size of the machine, capacity of the paper (which is often listed as cassette or tray). Most basic models of digital copiers have the capability of having 250 sheets in the cassette and 100 for the tray. Perhaps if your business requires much more, there are multifunctional machines that can accommodate up to 500 sheets for the tray and 2000 for the cassette.
Added Functionalities: These are feature with the potential of cutting down your cost throughout your business. Such features include image editing, wireless connectivity, interactive touch-screen panels, and an enhanced security. These added functionalities can be beneficial to your business, but most HR department won’t need them because they want to reduce spending costs drastically.
Graphics Capabilities: Another feature to check is the graphic capabilities. The standard resolution is 2,400 x 2,400 dpi.
Now you have made the choice of the added features of a digital copier needed in your business, it’s necessary to understand your choices if it’s new vs. used and buy vs. lease.
New vs. used: This is one of the most common questions that is faced by business owners if it’s about cost-effectiveness in purchasing a new equipment over an old one. As a result of cost reduction in new technology, the difficulty in getting the parts and the new performance improvements, a used copier might not be the wise choice for a business owner to choose. These old printers are not covered by any warranty. A new digital printer will work fine, but you have to pay big for it.
Buy vs. Lease: When deciding if to buy or lease, the real question should be how long will it be used. Copier leases are like automobile leases. They are based on their usage and most times these estimates have to be accurate.
