The Role Of Legal Tech: Game-Changers In Compliance

6 practices for efficient employment law compliance

 

 

 

To gain a deeper understanding of how legal technology has revolutionized compliance efforts, we posed a question to human resources (HR) leaders and COOs. From transforming visa processes with legal tech to enhancing legal compliance with robust document trails, six industry experts share their unique experiences and insights.
 

Transforming Visa Processes with Legal Tech

Legal technology has been a game-changer in improving compliance efforts. An example from a prior company illustrates this. The company used to rely on external counsel to navigate employee visa processes, such as moving from F1 to H1 visas and pursuing green cards. Before embracing technology, employees had to go through a company representative to interact with counsel, resulting in delays and limited transparency.

After integrating a technology solution, the transformation was remarkable. Employees gained the freedom to directly engage with legal experts, access necessary documents, and seek advice independently. 

Additionally, the technology provided timely reminders to the HR team, guaranteeing they never missed critical deadlines for paperwork submission. This improved the employee experience and the HR team's ability to stay on top of every crucial step in the visa process, leading to a smoother and more efficient compliance journey.

Mindy Honcoop, Fractional HR Leader and Advisor, Agile in HR

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Boosting Document Management

Implementing legal technology can dramatically improve compliance efforts by improving document handling. HR leaders can use advanced document management solutions to ensure that all employee contracts, rules, and compliance-related papers are organized, accessible, and up-to-date. 

For example, by using a cloud-based document management system, our firm cut the time spent searching for compliance documents by half. This not only increased productivity but also ensured that we could respond to audit requests rapidly, thereby improving our compliance efforts.

Timothy Allen, Sr. Corporate Investigator, Corporate Investigation Consulting

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Automating Compliance Monitoring

The adoption of legal technology has significantly improved compliance efforts within our organization. One specific example is the implementation of automated compliance-monitoring software. This technology continuously tracks changes in labor laws, regulations, and company policies, ensuring our HR practices remain up-to-date and compliant.

Previously, manual monitoring was time-consuming and prone to human error. With automated technology, we can proactively identify and address compliance issues, reducing the risk of legal complications and fines. 

Moreover, it has improved our reporting capabilities, allowing us to generate accurate compliance reports quickly, which is essential for audits and demonstrating our commitment to legal compliance. Overall, legal technology has enhanced efficiency and minimized compliance risks in our HR operations.

Lee Odierno, Personal Injury Lawyer, The Odierno Law Firm, P.C.

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Securing Employee Records 

The significance of compliance in the healthcare industry, including HR functions, is well understood. The adoption of legal technology has substantially enhanced compliance efforts, particularly in the management of employee records and confidentiality.

One example is the implementation of a secure document management system. This technology enables the storage and management of sensitive HR documents securely, complying with privacy regulations such as HIPAA (the Health Insurance Portability and Accountability Act). It also simplifies the retrieval of documents and the auditing procedure.

Compliance with strict privacy rules has improved because of reduced data breaches and illegal access to employee records. The elimination of paper-based record-keeping has enhanced efficiency and made HR compliance documentation easier to track and manage.

Legal technology in HR, which secures data and simplifies compliance, has benefited employees and practice.
 

Dr. Jennifer Silver, CEO, Owner and Dentist, MACLEOD TRAIL DENTAL

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Driving Compliance Management in Employment Law with AI

Embracing legal technology has streamlined our compliance efforts, especially in the context of employment law and data management. Using a compliance management system that is embedded with AI and machine learning capabilities has enhanced our ability to stay abreast of evolving employment laws across various jurisdictions where we place talent. The technology automatically updates our system with any regulatory changes and alerts our legal and HR teams to any adjustments that need to be made in our operations or documentation.

I saw one specific impact in managing remote work compliance during the pandemic. As regulations around remote work and employee benefits were rapidly evolving, legal technology enabled us to promptly adjust our contracts and policies under the latest guidelines. This not only assured our compliance but also fortified the trust our clients and talent have in us, knowing that we are meticulous and up-to-date in adhering to legal standards.

Carlos Trillo, Founder and CEO, Evinex

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Enhancing Legal Compliance with Robust Document Trails

Our document trail in regard to employee agreements is much more solid than it has ever been in the earlier days of the business. This allows us to confidently deal with disputes, better meet our compliance targets, and be more attractive to potential future investors. It is important to make hay while the sun is shining, and our legal compliance has improved threefold since introducing robust document trails, legal reviews, and e-signatures.

Trevor Ewen, COO, QBench

Brett Farmiloe is the Founder & CEO and currently the CHRO of Featured, a platform where business leaders can answer questions related to their expertise and get published in articles featuring their insights.