Human resources is a paper-intensive department in any company. Performance reviews, payroll reports and performance reviews are just a few of the kind of documents that HR has to handle – which can be a time-consume process. Barcode scanning systems help to reduce the amount of paper that your company’s human resource department uses, while saving you valuable man-hours that could be used on professional tasks that are more important than filing.
Environmentally Safe
With hundreds of types of paper documents that HR departments must manage, it can be difficult to go paperless.
Barcode scanning systems can help your company reduce your paper usage. You can easily digitise your documents so they can be accessed via computers and tablets, and there is no need to print out files. With the help of barcode recognition software, your company can reduce its carbon footprint.
Cost-Effective
By using automated time and attendance systems, companies can save 4% of their annual payroll expenses. Barcodes allow staff members to clock in and out easily, allowing your finance department to quickly calculate their hours every week or month.
This also saves times for employees, allowing them to focus on their actual jobs. Paper-based payroll requires staff to
print out timesheets, track their hours, calculate their time and then file them. With barcodes, all of these tasks are done automatically, so your staff members will be able to spend that much more time getting to work.
Fast and Precise
To manually index documents is a hugely time-consuming process and to hire an employee to perform such a task can be a very expensive undertaking for your company. Barcode technology allows you to scan documents in order to automatically index them, and users can gather information quickly. Index can be done quickly and easily by an existing member of staff to help save your company money over time.
The precision of barcode technology leaves little room for error when
calculating employees’ work hours. System errors can arise from swipe-card systems while human errors can arise from using paper-based time cards. Barcode recognition ensures that all of the information that is inputted is correct, so that employees will never find discrepancies on their paycheques.
Keep Your Files Organised and Easy to Retrieve
Barcodes are extremely helpful in compiling documents into organised files. If a new document needs to be included in an existing file, you can automatically file it away where it needs to be. If it needs to be associated with existing account information, then barcodes can be used to connect them.
For example, if your human resources department has recently conducted a performance review on an employee, the assessment can easily be stored away in their file. The barcode on the document can be associated with the employee’s file, and when it is scanned, it will be included in that particular file. There is no need to dig through a records room to locate the employee file; it is stored digitally, and it can be easily retrieved.
