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    Joan Lloyd's HR Words of Advice: Respectful confrontation saves time & trust


    If people only talked to each other, most of the conflict in the workplace would

    disappear. Instead, it seems when we are wounded by someone or disagree with

    something they've done we end up talking to everyone except the person who's directly

    involved. We wander down the hall and talk to a co-worker...mention it to our lunch

    buddies...complain about it to our spouse. We spread the negative poison around the

    organization, drag unwitting coworkers into the fray, sully reputations and, in the end,

    erode the trust that comes from open, honest, face-to- face communication.

    Where did we ever get the idea that confronting someone face-to- face had to be such a

    horrible encounter? Are we all so worried about being "nice" that we've opted for being

    spineless? And when did we get confused about the perils of telling people the truth?

    What about the perils of not telling them the truth? Our organizations are paying a big

    price for this "smile to your face/behind your back" communication style. It's costing

    millions in wasted time and lost productivity in addition to a human price in broken trust

    and lost respect.

    Now don't get me wrong...I'm not advocating brutal honesty and confrontation that strips

    away self-esteem and dignity. I'm talking about the respectful, caring communication

    that says, "I care about our relationship. Something's bothering me and I thought it was

    important to talk to you about it directly so we could reach an understanding."

    I think most people are afraid. They're afraid of hurting someone's feelings. They're

    afraid of sounding "negative" or "making waves." They're afraid of the backlash that can

    come from a conflict that escalates into a fight. They're afraid of de-motivating their

    employees. They're afraid of not being liked. They're afraid of collecting political

    baggage. They're afraid of not getting ahead or losing their job.

    If you're guilty of side-talk instead of straight-talk here are some behaviors that can help:

    Use the "best intentions" approach.

    Most people don't intentionally wake up in the morning and think to themselves, "I'm

    going to really hurt her feelings today!" Most people have the very best intentions. But

    it's those good intentions that keep getting us into trouble because other's don't know

    our intentions...they only judge our actions.

    When approaching another person about a conflict say, "I'm sure you had good

    intentions when you...but let me tell you how it looked from my perspective..." Rather

    than waving the finger of blame in someone else's face, just talk about the affect it had

    on you.

    Use the "I'm just getting your advice" approach sparingly.

    A lot of damage can be done by going to person after person "seeking advice" about

    how to handle a conflict situation. It can become a way to see how many people are on

    your side. It can also be a sneaky way of poisoning the well for the other person;

    everyone's heard your "side" and so the other person suffers political blows no matter

    what the outcome.

    Start by looking for things for which you should take responsibility.

    The beauty of opening any conflict resolution session with self-disclosure is that you

    bring the other person's defenses down immediately and problem solving can occur.

    Be as open and honest as you can, while preserving their self-respect and

    dignity.

    This is the very heart and soul of building trust. Sugar-coating your message or

    smoothing over the seriousness only destroys trust. If you respect the other person and

    want to remove barriers that are getting in the way, the only way to build trust is to be

    open, honest and straightforward. But in order to preserve the relationship you must let

    people maintain their dignity and save face.

    Does this sound pretty basic? You bet. It also is just plain good common sense...but

    common sense isn't so common...we all have to work at it.

    Joan Lloyd is a Milwaukee-based executive coach, organizational & leadership

    development strategist. She has a proven track record spanning more than 20 years,

    and is known for her ability to help leaders and their teams achieve measurable, lasting

    improvements. Email your question to Joan at info@joanlloyd.com and visit

    www.JoanLloyd.com to search an archive of more than 1600 of Joan’s articles. Contact

    Joan Lloyd & Associates (414) 354-9500. ©Joan Lloyd & Associates, Inc.

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