Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

Paper filing has become more or less, extinct. Nowadays, electronic filing systems are a universal trend that only seems to be getting stronger. Organizations utilize electronic filing systems in all industries and departments around the world. Besides saving thousands of trees and reducing your business' carbon footprint, switching to electronic files also saves money and boosts productivity. One such example is the use of electronic filing in Human Resources.

Regulations keep filing cabinets overflowing.
Employee information can stack up to a large percentage of a company's files. Regulations from the EEOC and ADEA require that businesses retain employment records for personnel years after termination, in addition to all of the documentation associated with current employees. That is a lot of paper to to keep track of! In a paper-based system, it can be a nightmare maintaining these large files as they continuously expand. It's not uncommon to for documents to be misfiled or even lost in such a vast archive.

Electronic filing keeps employee records organized.
Switching to an electronic filing system can help HR better manage employee files. Electronic systems keep files highly organized by indexing. This makes filing a quick process and retreiving documents instantaneous. With this kind of system, it's tough for any documents to be lost. Indexing ensures that files added to the system are stored in the correct location every time.

Compliant storage and audit reports become easy.
When your department is dealing with a paper filing system, employee files are usually split into multiple files per employee. In order to maintain compliance around PHI and other sensitive information, this was traditionally the only way to do it. Now with an electronic filing system, HR can actually combine all employee information into a single comprehensive file per employee...

Read more - Electronic Filing System Helps HR Manage Employee Files More Efficiently.