Leave Compensation Policy
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Preface:
Employees who are entitled to accumulate and use holiday leave, but are not capable to work due to a disastrous private illness etc, or who are absent due to a disastrous illness etc within their immediate families, recognized households or in situation that place main liability for care on those employees, and have worn out their available balances of paid leave hours (casual, sick etc) may receive aid of vacation hours from other entitled employees. Employees who are entitled to accumulate and use holiday hours regardless of their employment category, may transfer their accrued vacation to such employees.
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Compassionate transfers of leave shall be gifted by determining the currency value of the number of leaves hours contributed, by diminishing the contributor’s balance of accrued leaves, and by increasing the recipient’s accrued paid sick time balance. Contributors must retain a minimum balance of 80 hours of leaves. Such compassionate transfers of leave must be voluntary on the part of the contributor.
Compassionate transfers of leave shall not exceed the predictable period of disability. In the event the exaggerated employee becomes entitled to receive long term disability settlement, aid of leaves hours which would otherwise be credited to the employee will not be permitted on or after the date of beginning of long term disability settlement. Subsidization of long term disability or worker’s reward benefits will not be allowable, other than during the initial period of waiting for such benefits to start. Employees enrolled in a short term disability program obtainable by the organization must apply for and, if entitled, receive their short term disability reimbursement before compassionate transfer of leave donations can be used beyond the initial short term disability waiting period. Compassionate transfer of leave contributions (other than for the initial short term disability waiting period) for such employees may only be used to supplement the short term disability payment up to but not to exceed the employee’s regular rate of pay.
Description
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An illness or injury shall be disastrous if it is:
badly debilitating (in the case of the employee, the employee is unable to do all the duties of the place held at the time of the injury or upon beginning of the illness, and is unable to do available light duty work); and Of extended duration (the anticipated duration of the disability is not less than 45 calendar days): and: Confirmed in writing by a physician chosen by the employee, and subject to reconfirmation by a physician chosen by the organization.
RECIPIENT’S ENTITLEMENT
Employees who are entitled to receive compassionate transfer of leave contributions are those who are eligible to earn and use holiday hours, have tired all forms of paid leave (e.g. vacation, paid sick) prior to the transfer of leave hours, and are not receiving either long term disability benefits or Workers’ Compensation benefits.
Step-one
Beneficiary
Obtain physician’s statement confirming disastrous illness or injury and its predictable duration. Inform department administrator payroll agent of wish to receive compassionate transfer of leave aid by requesting and completing a Compassionate Transfer of Leave Request form. Return the form and physician’s statement to the payroll agent.
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Step-Two
Appraisal Compassionate Transfer of Leave Request form. Physician’s statement and employee’s record, Sign form to confirm employee’s entitlement to receive aid of leave hours. Inform departmental employees and others as suitable, that contributions of vacation hours are being established for compassionate transfer of leave to the affected employee.
Step-Three
Inform department payroll agent of desire to contribute vacation hours to exaggerated employee by requesting and completing a Compassionate Transfer of Leave Contribution form and returning the form to the payroll agent.
Step-Four
Confirm donor has enough obtainable vacation hours to permit transfer of leave with a minimum of 80 hours of vacation remaining after contribution. Convert hours contributed into local currency by completing the processing information section of the compassionate Transfer of Leave Contribution form. Forward completed forms to the payroll agent for the beneficiary’s department.
Step-Five
Complete a Compassionate Transfer of Leave Processing Information form. Characteristically, Compassionate Transfer of Leave Contribution forms are processed in the order received. Do not process more vacation contribution hours than enough to pay the beneficiary from the last paid day to the predictable duration of illness/injury, as certified by the latest physician’s statement. (Include holidays and projected vacation and paid sick period.) Convert the local currency contributed into hours and increase the beneficiary’s sick hours equal to the total hours to be processed at this time charity will be reflected as an increase in the beneficiary’s sick hours equal to the total of vacation local currency contributed to be processed at this time.
Forward ALL completed forms and physician’s statement to the Benefits Unit of the Department of Human Resources.
Step-Six
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Appraisal documentation, settle on if there will be an effect upon any possible long term disability benefits to prevent subsidization. Co-ordinate with the Department of Risk Management to ensure financial support of Worker’s Compensation benefits will not take place. Sign and forward completed Compassionate Transfer of Leave Processing Information form with attached Compassionate Transfer of Leave Contribution form(s) to Payroll for data entry.
Step-Final
Enter paid sick time hours on time roster for beneficiary. The amount entered may not exceed the number of hours contributed and processed by Payroll to date.
If the absence of the employee extends beyond the originally predictable duration of absence, the above procedure can be repeated if additional contributions are available.
Within 30 days after the beneficiary’s return to work, notify donors that their Compassionate Transfer of Leave Contribution forms have not been processed because the affected employee has returned to work, and destroy the forms. If a donor is an employee of another department, return the unprocessed Compassionate Transfer of Leave Contribution form to that department’s payroll agent, and advise payroll agent to notify the donor that the contribution of hours was not processed.
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